Pricing
Pricingno hidden numbers
How Much Does Boba Catering Cost?
Every drink costs the same. You pick how many flavors: two, three or four, at $5, $6 or $7 per guest, plus $125 setup and delivery and $225 per bobarista. Triple Sip at 100 guests is $950 before tax, which is $9.50 a head.
Not sure which package fits? Boba Buddy builds your lineup in five quick questions.
Estimate your boba catering cost per person
Per guest cost drops as you scale, with one honest catch. It steps back up a little every time an event crosses into needing another bobarista. Here is Triple Sip, total before tax, on a standard two hour booking.
- 50 guests: $650 total before tax, $13.00 per guest
- 100 guests: $950 total before tax, $9.50 per guest
- 150 guests: $1,475 total before tax, $9.83 per guest. Second bobarista joins here, so the per guest number ticks up
- 200 guests: $1,775 total before tax, $8.88 per guest
Play with the numbers
Three choices, one number out. Drag the slider and watch the total move.
Two hours is included and drinks are unlimited the whole time. Extra hours are $3 per guest, per hour. $200 minimum. Drinks are included, and they are arranged when you book.
- 100 guests at $6
- $600
- Setup & delivery
- $125
- Bobarista
- $225
- Total before tax
- $950.00
- Estimated tax (8.25%)
- $78.38
- Estimated total
- $1,028.38
About $10.28 per guest, unlimited drinks for two hours.
Two hours, unlimited. Your guests can come back as many times as they like.
Estimated at 8.25%. Your final rate follows your venue's address.
100 guests over 2 hours needs 1 bobarista. One bobarista makes about 65 drinks an hour, and your guests will not arrive evenly.
This is an estimate, not a quote. Final pricing depends on your menu, guest count and location.
Minimum is 50 guests, 2 hours of service is included, and travel past 30 miles is $2 per mile.
Turn this into a real quotePrefer to see the whole thing laid out? Here is every number.
Three packages, one price per drink
Every drink on our menu costs the same. Pick two, three, or four flavors for your event. That is the only choice you have to make.
Matcha drinks add $1 per guest. Every other drink on the menu is the same price.
Unlimited drinks during your service window
Two hours, unlimited. Your guests can come back as many times as they like.
Double Sip
$5/guest
2 flavors · 2 toppings
Unlimited during your service window
Two flavors, two toppings, unlimited during your service window. A focused menu that keeps the line moving.
Triple Sip
$6/guest
3 flavors · 3 toppings
Unlimited during your service window
Three flavors, three toppings, unlimited during your service window. Cover a milk tea, a fruit tea and a specialty, which serves just about every guest without slowing the line the way four choices would.
Quad Sip
$7/guest
4 flavors · 4 toppings
Unlimited during your service window
Four flavors, four toppings, unlimited during your service window. Maximum choice for big, mixed crowds.
Eight toppings to choose from. Double Sip picks two, Triple Sip picks three, Quad Sip picks four. Tap any topping to see what it is.
- Classic boba
- Popping boba
- Crystal boba
- Lychee jelly
- Aloe
- Pudding
- Rainbow jelly
- Mini mochi
Prices on this page are totals before tax. Estimated at 8.25%. Your final rate follows your venue's address.
Worked examples: Triple Sip, 100 guests, $950
That is $9.50 per guest, total before tax, within 30 miles of DFW, over a two hour service window with one bobarista. Here is how every package lands at four common guest counts, setup, delivery and staffing included.
| Package | 50 guests | 100 guests | 150 guests | 200 guests |
|---|---|---|---|---|
| Double Sip2 flavors · 2 toppings · $5/guest · unlimited | $600 | $850 | $1,325 | $1,575 |
| Triple Sip3 flavors · 3 toppings · $6/guest · unlimited | $650 | $950 | $1,475 | $1,775 |
| Quad Sip4 flavors · 4 toppings · $7/guest · unlimited | $700 | $1,050 | $1,625 | $1,975 |
Every number above is a total before tax on a standard two hour booking. 50 and 100 guest events include one bobarista. 150 and 200 guest events include two.
Same drinks, same quality, whichever package you pick. The only difference is how much variety your guests get to choose from. Add a matcha drink to your flavors and the package rate goes up $1 per guest, so Triple Sip at 100 guests lands at $1,050 before tax.
What each line on your quote covers
Labor is its own line, not something tucked inside a bigger fee. Here is exactly what you are paying for.
Setup & delivery, $125 flat per event
The cart, setup and teardown, and travel within 30 miles of DFW. That is it. No labor, no supplies.
- The cart
- Setup and teardown
- Travel within 30 miles of DFW
Bobarista, $225 each
The person making and serving the drinks at your event. That rate covers their prep, travel and teardown time, not just the hours the bar is open, because prep and pack down are most of a bobarista's day. Every event includes at least one. One bobarista covers up to 100 guests, or 65 drinks per hour of service, whichever is smaller, so how many you need depends on your guest count and your service window together.
Per guest rate, $5 to $7
The drinks plus everything that goes in a guest's hand.
- The drinks themselves
- 16 oz clear cups printed with our logo
- Dome lids, straws and napkins
- Ice
- The toppings included with your package
None of it is a tip. Setup and delivery is charged once per event, not per hour, and it is not a gratuity. Gratuity is never included and never added automatically. If you want to tip your bobarista, that call is completely yours.
Because setup and delivery is flat, it makes up a bigger slice of the bill at a small event and a smaller slice at a big one. So the per guest price drops as your count climbs, then steps up a little each time your event needs another bobarista. See the math in the estimator above.
About the cups. We serve in 16 ounce cups with our face on them, finished with a dome lid so nothing gets crushed on the way to the table. The cup is clear on purpose. The pearls and the layers are the whole look, so you get to see them.
When do you need a second bobarista?
It depends on two things: how many guests, and how long the bar is open.
We plan on 65 drinks an hour per bobarista, which is the conservative end of the real range, so the plan holds on a busy day and not just a perfect one. One bobarista covers up to 100 guests, or 65 drinks per hour of service, whichever is smaller. So one hour of service is one bobarista up to 65 guests, 1.5 hours up to 97, and two hours or longer up to 100. Past that we add bobaristas at $225 each.
Guest count is only half the question. The other half is how long the bar is open. Most guests do not trickle in, they arrive together right after the ceremony ends or the moment the break starts, so a one hour window with a big guest list needs more hands than the same list across two hours. That is the whole reason staffing is priced per bobarista instead of buried in a flat fee.
Two hours is the standard window. Every booking includes 2 hours of service, and drinks are unlimited for the whole window. Extra hours are $3 per guest, per hour. $200 minimum. and include the drinks for that hour, not just the staffing. At 50 guests that is $200, at 100 guests $300, at 150 guests $450. They are arranged when you book, not on the night, and because the price follows your guest count we need to know at booking so the product and the staffing are planned for it.
Add-ons
Only pay for what your event actually needs.
- Extended service hour, drinks included
- $3/guest, $200 min
- Custom menu signage
- $75
- Travel beyond 30 miles
- $2/mile
- Dairy-free milk swap
- Free
An extra hour is $3 per guest with a $200 minimum, and it includes the drinks for that hour, not just the staffing. That is $200 at 50 guests, $300 at 100, $450 at 150.
Extra hours are arranged when you book, not on the night.
We cook pearls to your booked window, and cooked pearls only hold about four hours. We bring product for your guest count and your service length, and your bobarista is booked for a set shift. An hour added at nine at night is not a pricing problem, it is a we physically do not have the pearls problem. And because an extra hour is priced on your guest count, we need to know at booking so the product and the staffing are planned for it.
Minimum booking: 50 guests.
Everything you will be charged, in one place
Most boba caterers will not put a price on their website at all. Here is every number, including the ones that only apply sometimes.
Always
- Package rate per guest: $5 Double Sip, $6 Triple Sip, $7 Quad Sip
- Setup & delivery: $125 per event
- Bobarista: $225 each, one minimum, more depending on guests and service window
- Sales tax, applied at your venue's rate
Only if they apply
- A matcha drink on your menu: +$1 per guest
- Extra service hour, drinks included: $3 per guest, $200 minimum, booked in advance
- Custom menu signage: $75
- Travel beyond 30 miles of DFW: $2 per mile
Never charged
- Cups, lids, straws, napkins, ice
- Dairy-free swaps
- Setup and teardown
- Travel within 30 miles
Why is there a minimum?
Because the cost of showing up does not shrink with the guest list. The cart, the drive, the setup and the bobarista are the same for 50 people as for 150, which is why 50 is the floor.
Under that, do it yourself. Here is our honest DIY versus catering comparison, written by a company that does not sell kits.
Does the per-person price always drop as my event gets bigger?
Mostly. Setup and delivery is a flat $125 split across more people, so it thins out as you scale. It steps back up a little when your event needs another bobarista, so Triple Sip is $9.50 a guest at 100 and $9.83 at 150, then $8.88 at 200.
Is setup and delivery a tip?
No. It covers the cart, setup, teardown and travel within 30 miles. Your bobarista is billed separately at $225. Gratuity is not included and is entirely up to you.
Sales tax
Estimated at 8.25%. Your final rate follows your venue's address.
What happens next
- We check your date.
- You get a confirmation and a link to pay the 25% booking fee.
- The price above is the price. No haggling, no sales call.
Want the number for your date?
Send the guest count and the venue city. You get a written quote back, not a callback pitch.
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